Absence management

Employee self-service

You log in to the portal, press the button, select dates and you send for approval.

The system will notify you by mail and on the smart device screen (push notification) when the request is approved.

View application progress, leave history and vacation balances when you log-in to the self-service.

With the SMS login feature, you no longer have to remember your log in details and it is enough if you have a mobile
phone.

Approval process

Once the approval procedure is in place, Vecticum will make sure that responsible employees receive notifications and remind them if of any outstanding tasks.

Once the application is approved, the system will grant it a registration number and forward the request to accounting for processing. Vecticum can be set up to accommodate complex approval processes and optimize existing ones using industry best practices.

Request management

Employees can manage their individual requests with a button in their emails or see the whole overview on their dashboard.

Managers can view their team leave requests and see their approval status. They can also manage the remaining leave balance for their individual employees.

Vacation requests are easy to filter, analyze and export to Excel.

Calendar

All planned vacations are visible on the calendar. You can see the leave of absence breakdown for either your department of the whole organization.

The calendar will display who is on holiday and who will not be at work for the following days.

Vecticum Calendar is integrated with other solutions so in one window you will be able to see holidays, business trips, training and other events.

Data security and data protection

The Vecticum security module automatically manages access rights for employees, managers and professionals. All data is encrypted on an end-to-end basis, stored in the EU territory by Google Cloud platform.

Vecticum strictly adheres to the privacy policy in accordance with European Union Regulation (EU) 2016/679 (General Data Protection Regulation).

Why use a absence request management solution?

• Mobile access for all company employees

• Simple leave request process

• Being able to see employee vacation balances

• Automated leave request approval process

• Automatic notification for replacement staff

• Vacation data prepared for the personnel department

• Vacation data is ready for accounting

• Possible integration with DU system

• A calendar of approved vacations for all company employees

• Availability: anywhere, anytime

Functions of the absences solutions:

• Register of leave requests;

• The calculation of the current leave balance;

• Display of information on the employee's card and on the first page;

• Shows people who will also be absent from work on the holidays you request. You can see two incisions - my team, everyone.

• Possibility to submit an electronic holiday application via mobile phone or PC;

• Once an electronic leave request has been submitted, it will be automatically sent for coordination and approval according to the intended approval sequence.

• Receiving and executing a leave confirmation task in the system or by e-mail. by mail or mobile phone;

• Informing the employee, deputy person, manager and personnel specialist;

• Approval history;

• Commenting function;

• Registration, printing, storage of applications;

• Holiday cancellation function, with a separate cancellation confirmation sequence. Leave may be canceled in whole or in part;

• Representation of registered leave or other absences from work in the general company calendar (separate view, which is not in the application itself). The displayed data can be filtered by departments or individual employees and their subordinates;

• Export metadata to Excel.

Vacation planning solution features:

• The ability for each employee to submit advance vacation plans;

• A register of vacation plans for all employees of the company;

• The calculation of the current vacation balance;

• Display of information on the employee's card and on the first page;

• Possibility to submit an electronic holiday plan via mobile phone or PC;

• Once an electronic holiday plan has been submitted, it will be automatically sent for approval and approval according to the intended approval sequence.

• Receiving and executing the holiday plan approval task in the system or by e-mail. by post or telephone;

• Information on the approval process;

• Approval history;

• Commenting function;

• Reminder to the employee to confirm x days in advance whether anything changes due to the planned leave;

• Generation and automatic submission of an electronic leave request to the Personnel and Accounting Department.

• Vacation plan cancellation function, with a separate cancellation confirmation sequence. Leave may be canceled in whole or in part;

• Display of registered vacation plans in the general company calendar. Planned vacations are displayed in a different color than confirmed vacations. The displayed data can be filtered by departments or individual employees and their subordinates;

• Document registration, printing, storage;

• Export metadata to Excel.

Absence calendar features (the solution is activated if an absentee solution is used - Vacation requests, Business trips, Training management):

• Representation of planned / confirmed / registered absences from work of all employees of the company in the general calendar - holidays, business trips, illnesses, trainings;

• The displayed data can be filtered by departments or individual employees and their subordinates;

Standard reports to the Personnel Department on employees:

• Vacation Balance Report: Ability to create a report to show the vacation balance for any desired date;

• End-of-year accrualed absence transfer function;

Ordering

To order this solution, fill out the contact form below: enter the information provided in the form and mark the areas of interest. Our representative will contact you to help resolve any issues with the installation and use of the product demo.