How KAVITA Solved Internal Process Challenges by Automating Work
About KAVITA
KAVITA is a company operating for more than 30 years, providing the highest quality vision and hearing care products and medical equipment. The company’s mission is not only to supply technologies but also to give people the opportunity to live better by using advanced technologies in healthcare.
Kavita collaborates with various healthcare institutions, specialists, and patients, offering innovative solutions that help improve quality of life and achieve better results at both doctor and patient levels.
After implementing VECTICUM solutions, KAVITA achieved significant changes in internal processes, ensuring smoother and more efficient work.
Challenges Before Implementing VECTICUM
Before implementing VECTICUM solutions, Kavita faced several key problems:
- Decentralized processes – as the number of employees and scope of processes grew, it became difficult to manage increasing data volumes without a centralized system.
- Time costs and errors – many processes were performed manually, so employees spent a lot of time managing administrative tasks, which increased the likelihood of errors and slowed down important work.
- Inefficient business trip management – international activities covering Latvia, Estonia, Poland, Georgia, Slovakia, and other countries required frequent business trips. Without a specialized system, business trip planning, expense tracking, and reporting were complex and time-consuming.
VECTICUM Solutions Implementation and Benefits Received
- Process automation – VECTICUM enabled automation of many important processes such as document management, employee onboarding, and vacation management. This not only reduced the number of errors but also ensured process consistency.
- Time savings – by automating processes and centralizing information, we saved 3 times more time that was previously spent on various administrative tasks.
- Decision-making speed – electronic document approval and automated request processing helped make decisions faster and ensure responsiveness.
- Employee engagement – a system was created where employees can easily submit requests and receive responses electronically, improving their engagement in processes. This increased employee motivation and overall team satisfaction.
Testimonial from Vytautas Vasiliauskas, Technology Director at Kavita
After implementing VECTICUM solutions, our daily processes became significantly more efficient. By automating many tasks, we can pay more attention to our main goals – customer needs and their implementation. We noticed clear time and resource savings, VECTICUM became our team’s daily work partner, helping to ensure the highest quality of service.
VECTICUM SOLUTIONS USED BY KAVITA
Document Management
- Document management
- Company incoming/outgoing correspondence management
Personnel Management
- Vacation and other absence management
- Employment contract management
- Workplace preparation management
- Employee onboarding/offboarding management
- Employee request management
- Business trip request management
- Training management
- Mandatory introduction to regulatory documents management
Invoice Management
- Advance report management
- Incoming invoice management
Other
- Other individually customized functionalities/solutions